Agenda

Wednesday, April 20

  • 11:30 A.M. – 12:30 P.M.

    BOARDROOM

    Registration / Lunch

  • 12:30–1:00 P.M.

    TOUCAN AND MACAW

    Introductions: CollegeBuys and Co-Chairs

  • 1:00–2:00 P.M.

    TOUCAN AND MACAW
    • Rodney Taylor

    Where Do We Go From Here? Managing Change in the COVID 19 Era

    The COVID-19 pandemic changed how we did things, but it didn’t change what we did. We will take a brief look at what some of the changes and their impacts on our daily lives. We’ll also explore why I think the crisis calls for new leadership for managing change.

    • Rodney Taylor

  • 2:00–2:45 P.M.

    TOUCAN AND MACAW
    • Rebekah Cearley

    Legislative Update on Community College Facilities and Procurement

    Rebekah Cearley will provide a general overview of the 2021-22 legislative cycle as it pertains to the California Community College system, with a focus on facilities and purchasing. Topics will include capital outlay funding, student housing, and legislative efforts affecting facilities and purchasing.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Rebekah Cearley

  • 2:45–3:00 P.M.

    TOUCAN AND MACAW

    Collaboration Break

  • 3:00–4:00 P.M.

    TOUCAN AND MACAW
    • Hugh Lee

    Legal Updates and Implementation

    This presentation will highlight new legislation and its implications on California community college districts and review other recent changes in the law.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Hugh Lee

  • 4:00–4:45 P.M.

    TOUCAN AND MACAW
    • Sherman Wong
    • Mina Hernandez
    • Carrie Everts
    • Tom Macias

    Civic Center Act & Facilities Use Agreements

    Learn how MiraCosta College’s Purchasing and Facilities departments partnered to modernize its Civic Center Act and facilities use requests. This session will also provide practical guidance for Districts to implement procedures for processing facilities use applications, issuance of facilities use agreements, and the charges a District may impose for use of District facilities.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Sherman Wong
    • Mina Hernandez
    • Carrie Everts
    • Tom Macias

  • 5:15–7:15 P.M.

    Pueblo, 877 Hornblend St, San Diego, CA 92109

    Opening Reception

Thursday, April 21

  • 7:30–8:30 A.M.

    BOARDROOM

    Breakfast

  • 8:30–9:30 A.M.

    TOUCAN AND MACAW
    • Kim Simonds
    • BB Boynton
    • Nick Newkirk

    Punchouts

    Punchouts integrate ERP systems with Vendor Catalogs to improve ordering, receipt, invoice and payment. Find out how MiraCosta College and South Orange Community College District both implement and utilize punchouts.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Kim Simonds
    • BB Boynton
    • Nick Newkirk

  • 9:30–10:30 A.M.

    TOUCAN AND MACAW
    • Priya Jerome
    • April Graham

    The Ever-Changing World of COVID: Implications to the Procurement and/or Risk Manager

    This presentation reviews best practices through a procurement and risk management lens at the South Orange County Community College District and the Santa Clarita Community College District. This includes an overview of topics including return to campus and lessons learned with a focus on vaccine verification implementation, COVID testing, addressing new contract terms, among others.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Priya Jerome
    • April Graham

  • 10:30–11:30 A.M.

    ROUSSEAU SUITE

    Exhibit Hall Open

  • 11:35 A.M. – 12:25 P.M.

    TOUCAN AND MACAW
    • Sherman Wong
    • Mina Hernandez
    • Angelic Davis
    • Kim Carrillo
    • Arpie Zavian
    • Ria Diaz

    The A to Z of Public Works eBidding

    COVID has changed the face of pubic bidding including construction bidding. With a workforce that may need to continue to work remotely, colleges are looking into online technology to manage the whole process virtually. Hear from our speakers on how this can be accomplished from streamlining processes, enhancing performance and reducing risks for agencies and their construction primes and subcontractors.

    Objectives:

    • Benefits of online construction bidding
    • Subcontractor lists and acceptance of ebonds
    • Control participation to prequalified vendors
    • Complete audit tracking and built in validations to mitigate risk
    • Develop a deeper understanding of managing construction bidding virtually

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Sherman Wong
    • Mina Hernandez
    • Angelic Davis
    • Kim Carrillo
    • Arpie Zavian
    • Ria Diaz

  • 12:30–1:45 P.M.

    Beach North Lawn

    Lunch on the Beach

  • 1:50–2:20 P.M.

    TOUCAN AND MACAW
    • Jennifer Keiper
    • Jorge Burwick

    CollegeBuys Update

    CollegeBuys will provide an update on statewide contract offerings and strategies to continue fostering collaboration and innovation within the California Community College purchasing community.

    Listen to the audio recording (MP3)

    Download the presentation (PowerPoint)

    • Jennifer Keiper
    • Jorge Burwick

  • 2:20–3:20 P.M.

    TOUCAN AND MACAW
    • Theresa Robinson Harris
    • Chanda Carpenter

    CAPPO and NIGP Update

    This session will cover CAPPO and NIGP collaborative partnership with the Foundation for California Community Colleges (FCCC). We will discuss a number of educational and networking opportunities, combined educational opportunities, as well as additional resources that are available to our members.

    We will share some of the immediate benefits of being involved in our respective organizations and provide practical insights into how to take advantage of those benefits to support personal and professional growth.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Theresa Robinson Harris
    • Chanda Carpenter

  • 3:30–4:15 P.M.

    ROUSSEAU SUITE

    Exhibit Hall Break

  • 4:15–5:00 P.M.

    TOUCAN AND MACAW
    • Dr. Jose Fierro

    The Procurement Number

    Embracing DEIA in our communities enhances our students’ experience. How do we define meaningful DEIA efforts within our institutions, and what does it take to ensure that these efforts are successful? In this session, Dr. Fierro will examine how everything we do on campus impacts our efforts on advancing diversity, equity, inclusion and access.

    View the presentation (PDF)

    • Dr. Jose Fierro

  • 5:00–7:00 P.M.

    BOARDROOM

    Advisory Group Networking Mixer

Friday, April 22

  • 7:30–8:30 A.M.

    BOARDROOM

    Breakfast

  • 8:30–9:30 A.M.

    TOUCAN AND MACAW
    • Sharon Suarez

    Progressive Design-Build: Come See What It Is and How It Works for Community Colleges

    Progressive Design-Build is the latest project delivery method that is being used by community colleges. As a “best value” procurement, it provides many benefits and advantages by having the design team and construction team work hand in hand as a single entity through an integrated process. This workshop will cover its difference between traditional design-build and other project delivery methods, how it works, and how to implement it using best practices.

    View the presentation (PDF)
    Listen to the audio recording (MP3)

    • Sharon Suarez

  • 9:30–9:45 A.M.

    Group Photo

  • 9:45–11:30 A.M.

    TOUCAN AND MACAW
    • Angela Musial
    • Teri Turner
    • Heather Cade
    • Kim Simonds
    • Patty Samford

    Open Forum

    Ever have a purchasing question you did not know the answer too? The open forum is a safe space to learn and collaborate where you can ask questions, discuss procurement issues, and solicit advice from your purchasing professional peers.

    • Angela Musial
    • Teri Turner
    • Heather Cade
    • Kim Simonds
    • Patty Samford